CITY CLERK'S OFFICE

What is a City Clerk?

A City Clerk serves two main functions for their community by...

  • Providing a direct link between citizens and their government
  • Serving as an historian for the entire recorded history of city and its people

Every municipality in the United States has a City Clerk or someone who functions as one. The official functions and duties of the City Clerk are outlined further in the City Clerk Functions section of this web site. In this section, we hope to provide you with a more general view of the City Clerk's role, and the background and history of this office.

The eminent political scientist, Professor William Bennett Munro, writing in one of the first textbooks on municipal administration (1934), stated:

"No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager (when there is one), and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together."

City Clerk Functions

The official functions and duties of the City Clerk are set forth in Chapter 153 of the Pittsburgh Code. The following is a general summary of core services provided by the City Clerk's Office. The City Clerk's Office provides City Council with centralized staff support under the direction of the City Clerk.

The City Clerk is appointed by members of City Council every three years and is responsible for the due, proper and faithful performance of all operational matters of City Council.

Other Duties

In addition to its mission of maintaining the official records of the City of Pittsburgh, the Office of the City Clerk also:

  • Maintains custody, control, filing and storage of all legislation, books, papers, minutes, and other written and recorded documents about the operation of City government.
  • Oversees, guides, and tracks the entire legislative process from introduction of proposed legislation to final approval and publication.
  • Creates meeting agendas for all Council members.
  • Coordinates and schedules City Council meetings, public hearings, and post agendas, recording each meeting for permanent record.
  • Accepts petitions filed by citizens.
  • Furnishes copies of all legislation, orders, certificates, meeting notices, and other matters of public information to the general public.
  • Acts as a liaison with City departments, outside agencies, other branches of governments, and the general public on behalf of City Council.
  • Responsible for the publication, updating and distribution of the Pittsburgh Code of Ordinances.
  • Works in cooperation with the City Cable Bureau for the cablecasting of all Council’s Regular and Standing Committees Meeting; Public Hearings, and Post Agenda Meetings as specified by City Council.

Meeting Schedule

PUBLIC HEARINGS


No Public Hearings are currently scheduled.

CITY COUNCIL MEETINGS


Tuesday, June 6th, 2017 - 10:00 am

Regular Meeting of Council

Wednesday, June 7th, 2017 - 10:00 am

Standing Committees Meeting

Detailed City Council Meeting Schedule

POST AGENDAS


Thursday, June 15th, 2017 - 1:00 pm

Tuesday, June 27th, 2017 - 1:30 pm

Thursday, June 29th, 2017 - 1:30 pm

Please Note:

  • Please check this page for the latest weekly schedule information.
  • For detailed information about Meetings, Agendas and other events, please see the Procedures tab.
  • Unless otherwise specified, Pittsburgh City Council meetings are held in Council Chambers (ADA accessible), located on the Fifth Floor of the City-County Building, 414 Grant Street. Please use the Grant Street elevators to access the 5th floor.
  • All communications or matters to be brought forward to Council from any of the City authorities shall be directed to the respective Council Member serving on the authority's governing body.

*If you are interested in Speaking at a upcoming meeting, please fill in every space of the form below before clicking Submit.

Speaker Signup



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Home Rule Charter

What is Home Rule?

With home rule, Pittsburgh will no longer have to go to the State Legislature in Harrisburg to seek permission for actions it should be able to decide on its own. In the future, home rule will allow the City to do everything not expressly forbidden by state law or the Constitution. Moreover, the new charter will establish a more flexible, efficient and responsible government.

There are certain matters that the Study Commission was not allowed to change. The state law authorizing the Commission forbids any changes in pensions, benefits or working conditions now enjoyed by city employees, subjects of taxation, property assessments, eminent domain, public schools, or election laws. Therefore, this charter can only do part of the task of modernizing city government. Many other needed changes will have tocome through the General Assembly of the Commonwealth.

Many essential changes, however, are made in this new charter. Particularly, it provides for a flexible, easy-to-change structure, and for improved access and response for citizens.

Home Rule Charter

Procedures

Public Hearings

To register to speak at a City Council Public Hearing you must fill out the Speaker Signup form on the meeting schedule page; or you may contact the City Clerk at 412-255-2138. Testimony is limited to three (3) minutes for registered speakers. One (1) minute will be allotted to nonregistered speakers once the list of registered speakers has been exhausted.

 

Petition

Public Hearing Petition Form

1. The City Clerk must accept a petition requesting a public hearing if the petition, and its signatories meet the following requirements:

  • At least 25 original signatures; no photostatic copies.
  • The petitioners are eligible to vote (whether registered to or not).
  • The petitioners and signatories are residents of the City of Pittsburgh.
  • The petitioners intend to appear at the requested hearing.
  • In cases of requesting hearings relative to pending legislation, the petition must be presented within three (3) days of the introduction of the legislation.

2. All petitions will be clocked in at the time received by the City Clerk from the petitioners or Council members.

3. Other than to determine facial validity of the petition, the City Clerk is not required to make an investigation to determine the validity of the information set forth in the petition unless specifically requested to do so by Council.

4. Upon determining that the petition meets the above requirements, the City Clerk will forward a copy of the petition to all Council members with a statement indicating the petition is valid; and will submit the petition to the Council President for introduction and scheduling.

  • Petitions received by the City Clerk from petitioners will be submitted to the Council President for introduction, and referred to the proper committee.
  • Petitions received by the City Clerk from Council members will be introduced in Council by that Council member, and will be referred to the proper committee.

5. Petitions considered at Council’s Committees Meetings, where Council motion to schedule a public hearing and refer the petition to the appropriate department for a report prior to setting a hearing date, the City Clerk will forward a copy of the reports to Council.

  • A copy of this report will be sent to the petitioner requesting they review the report and notify the City Clerk as to whether or not a hearing is still desired.

6. In the event that the City Clerk rules a petition invalid, a copy of the petition will be forwarded to Council accompanied by a statement indicating the reasons of invalidity.

  • The petitioners will be notified that the petition was ruled invalid, and given reasons why this ruling was made. The petition will be submitted to the Council President for introduction.

7. If the validity of a petition is challenged, the City Clerk is required to receive evidence offered by the challenger, and he or she will weigh said evidence in deciding the validity of the petition.

 

Post Agenda Meetings

Post Agenda Meetings are information-gathering sessions sponsored by City Council. Specific guests are invited to share their expertise with Council on targeted subject matters in a roundtable discussion format.

Please be advised that while the general public is invited to attend Post Agenda Meetings, there is no public comment.

 

Legislative Information Center Web Video

City Council provides video streaming for all Regular Meetings, Standing Committee Meetings, and any Public Hearing or Post Agenda that is Cablecast.

  • During an Event - Access the Video Streaming/Live Video Streaming Page while the event takes place.
  • After an Event - Wait approximately 24 hours while the editing and posting process takes place, then go to the Meeting Calendar/Calendar Page to select any archived meeting from the list.

Business Processes

The City Clerk’s Office documents seven primary business processes:

  • Meeting Notices
  • Legislative Meeting Minutes
  • Publication of Weekly Minutes
  • Indexing and Publication of Annual Municipal Record Book
  • Standing Committees Meeting Minutes
  • Public Hearing Minutes
  • Legislative Process (Ordinances and Resolutions)

Minutes

The City Clerk's Office is responsible for recording minutes for Legislative and Standing Committee Meetings, as well as Public Hearings. Each of these sessions is recorded by an on-site Stenographer. Minutes are also recorded verbatim and transcribed for publication. These minutes are kept on file in the City Clerk's office and copies are made available upon request. The minutes are also kept in a common computer drive as "read-only' documents for electronic researching purposes.

To obtain minutes for any Council meeting session, click here, or call the Clerk’s Office and request a copy of the minutes you want. A 25 cent fee will be applied to all requested hard copies.

Production of Weekly Minutes And Production of Annual Municipal Record Books

For the purpose of continuity, and because of their interdependency, these processes are combined. The minutes of the Legislative Meetings of Council are published in separate weekly minute books. Each Member of Council receives a copy of these minutes, which are approved at the next Legislative Meeting of Council. Additional copies of these books are on file in the City Clerk's Office for public reference and distribution.

These weekly minute books are then used to compile an index for the publication of the Annual Municipal Record book. This book is divided into two parts. The first part is called The Minutes of the Proceedings, which contains, verbatim, all dialogue from Council's Legislative Meetings. This dialogue is indexed by various categories for reference at the beginning of the book. The second part is called Ordinances and Resolutions, which contains all legislation passed in Council for that respective year.

City Council Invoices

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City Clerk FAQ

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City Clerk Contacts

If you would like to contact the Clerk's Office with any more questions or comments please contact us at:

City Clerk's Office
510 City-County Building
414 Grant St.
Pittsburgh, PA 15219
Telephone: 412-255-2138

Mary Beth Doheny, City Clerk
Office: 412-255-2138

Kimberly D. Clark-Baskin, Deputy City Clerk
Office: 412-255-2132